In many cases, yes. Standby medical coverage may be required by your venue, permit, or local authority, depending on event size, activities, alcohol service, and overall risk profile.
Even when not strictly required, on-site medical coverage reduces liability, allows for faster response to medical issues, and improves the experience and safety of attendees, staff, and clients by addressing concerns before they escalate into emergencies or 911 calls.
Our team can help assess your event and recommend an appropriate level of coverage based on risk, attendance, and regulatory requirements.
Event Medical & Safety provides professional on-site medical services for events, productions, and private functions. Services include EMTs, paramedics, medical supervisors, standby response, medical planning, and post-event reporting. Coverage is scalable and tailored to the event’s risk profile and compliance requirements.
We provide event medical coverage for:
Film and television productions (union and non-union)
Corporate events and brand activations
Private events and VIP functions
Sporting events and athletic training
Festivals, concerts, and community events
Conferences, trade shows, and product launches
Yes—through approved, properly licensed ambulance providers. Event Medical & Safety is a non-transport medical provider and does not operate ambulances. Our primary role is on-site medical coverage.
When required by the event, venue, or permit, we can arrange for a licensed ambulance to be staffed and staged on site through an approved and vetted partner agency. Otherwise, when transport is needed, we activate and coordinate with local EMS for patient transport.
Event Medical & Safety primarily provides Advanced First Aid and Basic Life Support (BLS) medical services, staffed by licensed and experienced EMTs and medical professionals appropriate to the event’s size, risk profile, and regulatory requirements.
Advanced Life Support (ALS) services—including paramedic-level care and transport-capable resources—are available by request and are provided through approved partner agencies when required by the event, venue, or permitting authority.
Depending on the event, we staff:
EMTs
Advanced EMTs
Paramedics
Registered Nurses
Physicians (by request)
Medical Supervisors / Incident Command
Staffing is based on event risk assessment, not a flat attendance formula.
Yes. Event Medical & Safety operates under the oversight of a licensed Medical Director (MD) who provides clinical governance and medical oversight for our on-site medical services.
Our medical personnel follow written treatment protocols that are designed to mirror applicable local EMS and county guidelines, within the scope of non-transport event medical care. These protocols emphasize patient safety, appropriate scope of practice, and timely activation of local EMS or licensed ambulance providers when advanced care or transport is required.
Yes. All personnel are licensed, credentialed, and insured in their operating jurisdictions. Our team includes medics with 911, event, and production experience, supported by professional liability coverage.
Yes. We support union and non-union film and television productions, including IATSE projects, and staff according to production requirements and labor agreements.
Staffing levels are determined by:
Attendance size
Event type and duration
Alcohol service
Environmental and weather risks
Venue layout and access
Local permitting or authority requirements
Our approach ensures adequate coverage without unnecessary over-staffing.
Yes. When required, we create a written Event Medical Action Plan (EMAP) that includes:
Medical staffing and deployment
Communications and escalation procedures
Patient care and transport coordination
Emergency access routes and muster points
Incident Command System (ICS) structure
These plans are commonly required for permitting, venues, and film productions.
Yes. We coordinate with local fire departments, EMS agencies, venue security, and production safety teams to ensure seamless emergency response integration.
Pricing depends on:
Number and level of medical staff
Hours of coverage
Event risk level
Equipment and supplies required
Planning and administrative workload
A typical event with four hours of coverage with one EMT starts around $525, before discounts or add-ons.
Our pricing reflects:
Experienced, vetted medical staff
Reliable staffing and coverage
Professional planning and oversight
Modern electronic medical documentation
Compliance with industry and jurisdictional standards
Lower-cost providers often involve higher operational or liability risk.
Discounts may be available for:
Multi-day or recurring events
Long-term productions
Select non-profit or community events
All discounts are evaluated on a case-by-case basis.
Our on-site medics provide assessment, treatment, and documentation. If needed, we coordinate ambulance transport or higher-level care. All encounters are handled professionally and discreetly.
We deploy event-appropriate medical equipment, which may include:
Trauma and first aid supplies
AEDs
Oxygen
Medications within scope and protocol
PPE and sanitation supplies
Equipment is matched to the event’s risk profile.
Yes. We generate structured medical documentation and can provide post-event summary reports upon request.
We recommend booking as early as possible, especially for:
Film and television productions
Large or high-risk events
Union or permitted events
Peak seasons
Last-minute coverage may be available based on staffing.
To provide an accurate quote, we typically need:
Event date(s) and location
Event type and estimated attendance
Coverage hours
Special activities or risks
Permitting or authority requirements
We primarily serve Los Angeles and Southern California, with support available for surrounding regions and select out-of-state projects by arrangement.
No. We provide on-site medical support, not emergency dispatch services. When necessary, we activate 911 and coordinate with local EMS.
Medical decisions are made by licensed medical professionals operating within their scope of practice and established protocols, in coordination with local EMS when applicable.
Yes. Event Medical & Safety, LLC maintains insurance coverage that meets or exceeds industry and regulatory requirements for private event and production medical services. Our policies include general liability, professional liability (errors & omissions), and workers’ compensation, and are compliant with applicable federal, state, and local laws.
We routinely carry higher coverage limits than typically required by venues, productions, and permitting authorities. Certificates of Insurance (COIs), including additional insured endorsements, are available upon request.
If you’re unsure what level of medical coverage your event requires, we can help.
Request coverage:
https://www.eventmedicalandsafety.com/request-coverage
General inquiries:
info@eventemts.com