Frequently Asked Questions  (FAQs)

Do I need standby medical coverage for my event?

In many cases, yes. Standby medical coverage may be required by your venue, permit, or local authority, depending on event size, activities, alcohol service, and overall risk profile.

Even when not strictly required, on-site medical coverage reduces liability, allows for faster response to medical issues, and improves the experience and safety of attendees, staff, and clients by addressing concerns before they escalate into emergencies or 911 calls.

Our team can help assess your event and recommend an appropriate level of coverage based on risk, attendance, and regulatory requirements.

What event medical services do you provide?

Event Medical & Safety provides professional on-site medical services for events, productions, and private functions. Services include EMTs, paramedics, medical supervisors, standby response, medical planning, and post-event reporting. Coverage is scalable and tailored to the event’s risk profile and compliance requirements.

What types of events do you provide medical coverage for?

We provide event medical coverage for:

• Film and television productions (union and non-union)

• Corporate events and brand activations

• Private events and VIP functions

• Sporting events and athletic training

• Festivals, concerts, and community events

• Conferences, trade shows, and product launches

Do you provide ambulance transport?

Yes—through approved, properly licensed ambulance providers. Event Medical & Safety is a non-transport medical provider and does not operate ambulances. Our primary role is on-site medical coverage.

When required by the event, venue, or permit, we can arrange for a licensed ambulance to be staffed and staged on site through an approved and vetted partner agency. Otherwise, when transport is needed, we activate and coordinate with local EMS for patient transport.

What level of medical service do you provide?

Event Medical & Safety primarily provides Advanced First Aid and Basic Life Support (BLS) medical services, staffed by licensed and experienced EMTs and medical professionals appropriate to the event’s size, risk profile, and regulatory requirements.

Advanced Life Support (ALS) services—including paramedic-level care and transport-capable resources—are available by request and are provided through approved partner agencies when required by the event, venue, or permitting authority.

What level of medical staff do you provide?

Depending on the event, we staff:

• EMTs

• Advanced EMTs

• Paramedics

• Registered Nurses

• Physicians (by request)

• Medical Supervisors / Incident Command

Staffing is based on event risk assessment, not a flat attendance formula.

Do you operate under medical direction and approved treatment protocols?

Yes. Event Medical & Safety operates under the oversight of a licensed Medical Director (MD) who provides clinical governance and medical oversight for our on-site medical services.

Our medical personnel follow written treatment protocols that are designed to mirror applicable local EMS and county guidelines, within the scope of non-transport event medical care. These protocols emphasize patient safety, appropriate scope of practice, and timely activation of local EMS or licensed ambulance providers when advanced care or transport is required.

Are your EMTs and paramedics licensed and insured?

Yes. All personnel are licensed, credentialed, and insured in their operating jurisdictions. Our team includes medics with 911, event, and production experience, supported by professional liability coverage.

Do you staff union film productions?

Yes. We support union and non-union film and television productions, including IATSE projects, and staff according to production requirements and labor agreements.

How do you determine how many medics an event needs?

Staffing levels are determined by:

• Attendance size

• Event type and duration

• Alcohol service

• Environmental and weather risks

• Venue layout and access

• Local permitting or authority requirements

Our approach ensures adequate coverage without unnecessary over-staffing.

Do you provide event medical action plans?

Yes. When required, we create a written Event Medical Action Plan (EMAP) that includes:

• Medical staffing and deployment

• Communications and escalation procedures

• Patient care and transport coordination

• Emergency access routes and muster points

• Incident Command System (ICS) structure

These plans are commonly required for permitting, venues, and film productions.

Do you coordinate with local fire and EMS agencies?

Yes. We coordinate with local fire departments, EMS agencies, venue security, and production safety teams to ensure seamless emergency response integration.

How much does event medical coverage cost?

Pricing depends on:

• Number and level of medical staff

• Hours of coverage

• Event risk level

• Equipment and supplies required

• Planning and administrative workload

A typical event with four hours of coverage with one EMT starts around $525, before discounts or add-ons.

Why is your pricing higher than some providers?

Our pricing reflects:

• Experienced, vetted medical staff

• Reliable staffing and coverage

• Professional planning and oversight

• Modern electronic medical documentation

• Compliance with industry and jurisdictional standards

Lower-cost providers often involve higher operational or liability risk.

Do you offer discounts?

Discounts may be available for:

• Multi-day or recurring events

• Long-term productions

• Select non-profit or community events

All discounts are evaluated on a case-by-case basis.

What happens if someone is injured at an event?

Our on-site medics provide assessment, treatment, and documentation. If needed, we coordinate ambulance transport or higher-level care. All encounters are handled professionally and discreetly.

What medical equipment do you bring?

We deploy event-appropriate medical equipment, which may include:

• Trauma and first aid supplies

• AEDs

• Oxygen

• Medications within scope and protocol

• PPE and sanitation supplies

Equipment is matched to the event’s risk profile.

Do you provide post-event medical reports?

Yes. We generate structured medical documentation and can provide post-event summary reports upon request.

How far in advance should we book event medical coverage?

We recommend booking as early as possible, especially for:

• Film and television productions

• Large or high-risk events

• Union or permitted events

• Peak seasons

Last-minute coverage may be available based on staffing.

What information is needed for a quote?

To provide an accurate quote, we typically need:

• Event date(s) and location

• Event type and estimated attendance

• Coverage hours

• Special activities or risks

• Permitting or authority requirements

What areas do you serve?

We primarily serve Los Angeles and Southern California, with support available for surrounding regions and select out-of-state projects by arrangement.

Are you a replacement for calling 911?

No. We provide on-site medical support, not emergency dispatch services. When necessary, we activate 911 and coordinate with local EMS.

Who is responsible for medical decisions on site?

Medical decisions are made by licensed medical professionals operating within their scope of practice and established protocols, in coordination with local EMS when applicable.

Are you insured?

Yes. Event Medical & Safety, LLC maintains insurance coverage that meets or exceeds industry and regulatory requirements for private event and production medical services. Our policies include general liability, professional liability (errors & omissions), and workers’ compensation, and are compliant with applicable federal, state, and local laws.

We routinely carry higher coverage limits than typically required by venues, productions, and permitting authorities. Certificates of Insurance (COIs), including additional insured endorsements, are available upon request.